In recent weeks, South Africa’s Department of International Relations and Cooperation (DIRCO) has quietly hosted a series of important diplomatic moments. Ambassador-designates from across the world have arrived in Pretoria to present their Copies of Letters of Credence to Acting Chief of State Protocol, Mr Clayson Monyela.

While these ceremonies may appear procedural, they mark the true beginning of an ambassador’s work in South Africa — a moment where diplomacy shifts from appointment to action.

A Ceremony Few See, But All Diplomacy Depends On

When an ambassador-designate presents Copies of Letters of Credence, they are formally notifying the host country of their arrival and readiness to serve.

These copies are submitted to the State Protocol Office — in South Africa’s case, at DIRCO — and are received by the Chief of State Protocol or their representative. This step allows the ambassador to begin engaging officially with government departments, diplomatic missions, and institutions.

It is a quiet but essential moment: without it, diplomatic work cannot truly begin.

What Happens Before This Moment?

Long before arriving in Pretoria, a careful diplomatic process unfolds.

First, the sending country requests approval from South Africa — known as agrément — to appoint a specific individual as ambassador. Only once this approval is granted can the ambassador-designate be officially appointed.

Upon arrival in the country, the diplomat coordinates with DIRCO’s Protocol Office to schedule the presentation of copies. This ensures that all formalities are respected and that diplomatic engagement begins on the right footing.

Are They Now Fully Ambassadors?

Once the copies have been presented, the ambassador-designate is recognised for all practical purposes as the ambassador.

They can now:

• Represent their country officially
• Engage with South African government institutions
• Participate in diplomatic meetings and events
• Lead their embassy’s work on political, economic, and consular matters

In essence, their mission has begun.

The Final Step: Meeting the President

Despite already functioning as ambassadors, one final ceremonial milestone remains.

At a later date, ambassadors formally present their Letters of Credence to the President of South Africa during an official credentials ceremony. This event is rich in symbolism and tradition, marking the full and formal recognition of the ambassador by the Head of State.

Why This Matters

These moments may not always make headlines, but they are fundamental to how countries communicate, cooperate, and resolve challenges.

Behind every handshake and document lies a system that ensures:

• Mutual respect between nations
• Orderly diplomatic engagement
• Stability in international relations

It is diplomacy in its most structured and refined form — quiet, precise, and essential.